SKI WATCH ESTATES HOMEOWNERS ASSOCIATION
Board Meeting Minutes – 4 May 2010
Present:
Board members: Shawn McCann, Sandi Lang, Phil Gallmeier, Jim Harwood, Mike Trabold, Tom Johnson, Jeff Harber. The required quorum was met.
Other HOA members in attendance were Dan White and Frank Harwood.
Secretary:
Minutes from the 1 March, 2010 meeting were reviewed and unanimously approved.
Treasurer Report:
Treasurer’s report as of May 3, 2010 was reviewed.
Randy Dopp is past due on owner dues. Shawn will contact Mr. Dopp regarding this matter.
The HOA income taxes of $12.60 were paid on time.
Current cash balance as of May 3, 2010 was $26,340.42.
The treasurer’s report was unanimously approved.
OLD BUSINESS:
Lake Improvement
A down payment of $1000 has been made to Gator Dredging for the dredging engineering services and permitting process. $3000 + $100 application fee will be due when the dredging permit application is submitted to Florida Department of Environmental Protection (DEP) and $3000 will be due when the final permit is issues.
Santa Rosa County or Northwest Florida Water Management do not need to be involved in the permitting process.
So far Gator Engineering estimates that 15,000 cubic yards of muck need to be removed. This would be sediment type material to be removed down to hardpan. This was referenced against Shawn’s original estimate of 27,000 cubic yards to be removed which included an average of 1 foot of material to be removed throughout the lakes.
A discussion the status of the McKenzie’s approval for the disposal of dredging spoil on their property at the North end of the lakes. To date the HOA has had a verbal OK to dispose material on the referenced site. However for the permitting process it is desired to have this approval in writing. The McKenzies have been provided a letter drafted by Gator Engineering that Gator would like signed for disposal permission. Frank Harwood has been working this issue and said that the McKenzies would meet the weekend of May 1st to discuss. As of the meeting on May 4 we have not heard back from the McKenzies.
Parcel A
During investigation into the lake maintenance project it was discovered that Parcel A on the South end of the community was split in half by a very narrow area that was not owned by the HOA. It is understood by the HOA that the parcel should be continuous. Frank Harwood has contacted Stewart Title to get a resolution to the discrepancy but has not had a return call. The next step is to send a certified letter to Stewart Title to obtain an explanation.
Starting Dock
The starting dock has been completed and looks fantastic. The budgeted amount was $3500. The final cost was $3720. Shawn motioned to reimburse for the full amount. The motion was unanimously approved.
It was also discussed a desire to have a boat dock near the starting dock to accommodate 3 boats. Since this was not in the budget no action was taken. It was also discussed that a swing would be nice. Again this amount was not in the budget so no action was taken.
NEW BUSINESS:
Mowing Reimbursement
Jim Harwood suggested that even payments over the year might be easier
for the treasurer. However the mowing is task based per the formal
proposal. The reimbursement schedule per
mowing event will be maintained. No
further action was taken.
Renters Climbing on Observation Towers
Discussion occurred regarding
Charlie Bockwith renters climbing on the observation towers. The children were notified once to stay off
the towers but repeated going up the towers.
The board decided to wait and see if the situation abates.
Lake 1 Shore Maintenance
Tom Johnson pointed out the Lake 1 backwash is very bad and proposed an experiment to improve the situation. Discussion revolved around whether to excavate or compact. The consensus was that it should not be excavated but compacted.
A motion was made to allow Tom to proceed to remove the lip on Lake 1 between the gates and Ball1 at the island end. The motion passed 5 to 2. For: Shawn, Jim, Tom, Phil and Jeff Against: Mike and Sandi
Mike requested that any further proposals of this type be more formal with accurate drawings.
Adjourn:
Motion to adjourn passed unanimously
Phil Gallmeier, Secretary